Alerts in BetterCloud can be enabled and customized for your domain, to help keep you apprised of security concerns and monitor important settings. Alerts can also be used to trigger Workflows, allowing you to dynamically manage security concerns, redundancies, and routine admin tasks across your organization.
The following is a list of alerts currently available in BetterCloud from the Google Connector.
Empty Groups
Severity: Critical
Description: Google Groups with no membership
Trigger: Alert me when Empty Groups exceeds threshold of 1
Files & Folders Shared Externally
Severity: Critical
Description: Files and Folders that are explicitly shared with external recipients
Trigger: Alert me when Files & Folders Shared Externally exceeds threshold of 0
*Please note: this alert is not currently available in the Workflow Builder.
*Please note: The ability to manage Google Drive files and folders in BetterCloud is currently only available to customers taking part in our Limited Preview program. While this alert will be visible for all customers, it will not trigger for those not included in this Limited Preview. If you'd like to receive early access to this functionality, please fill out this form.
Files & Folders Shared Publicly
Severity: Critical
Description: Files and Folders that are publicly accessible
Trigger: Alert me when Files & Folders Shared Publicly exceeds threshold of 0
*Please note: this alert is not currently available in the Workflow Builder.
*Please note: The ability to manage Google Drive files and folders in BetterCloud is currently only available to customers taking part in our Limited Preview program. While this alert will be visible for all customers, it will not trigger for those not included in this Limited Preview. If you'd like to receive early access to this functionality, please fill out this form.
Files & Folders with Public Sharing Links
Severity: Critical
Description: Files and Folders that have had public sharing links added
Trigger: Alert me when Files & Folders with Public Sharing Links exceeds threshold of 0
*Please note: this alert is not currently available in the Workflow Builder.
*Please note: The ability to manage Google Drive files and folders in BetterCloud is currently only available to customers taking part in our Limited Preview program. While this alert will be visible for all customers, it will not trigger for those not included in this Limited Preview. If you'd like to receive early access to this functionality, please fill out this form.
Groups: Allow External Members
Severity: Major
Description: Group's permission settings allow external members to join
Trigger: Alert me when Groups: Allow External Members exceeds threshold of 0
Groups: Anyone Can Join
Severity: Major
Description: Group's membership settings are set to "Anyone can join"
Trigger: Alert me when Groups: Anyone Can Join exceeds threshold of 1
Groups: Anyone Can Post
Severity: Major
Description: Group's membership settings are set to "Anyone can post"
Trigger: Alert me when Groups: Anyone Can Post exceeds threshold of 0
Groups: Anyone Can View
Severity: Major
Description: Group's membership settings are set to "Anyone can view"
Trigger: Alert me when Groups: Anyone Can View exceeds threshold of 0
Super Administrator Added
Severity: Critical
Description: Users that have had super administrator permissions added
Trigger: Alert me when Super Administrator Added exceeds threshold of 2
Super Administrator Count Exceeds Threshold
Severity: Critical
Description: The number of Google super administrators has exceeded the threshold set
Trigger: Alert me when Super Administrator Count Exceeds Threshold exceeds threshold of 8
Super Administrator Removed
Severity: Major
Description: Users that have had their super administrator permissions removed
Trigger: Alert me when Super Administrator Removed exceeds threshold of 1
Suspended User Count Exceeds Threshold
Severity: Critical
Description: the number of users currently suspended has exceeded the threshold set
Trigger: Alert me when Suspended User Count Exceeds Threshold exceeds threshold of 1
Users in the Root OU
Severity: Critical
Description: Users that have not been placed in a specific OU
Trigger: Alert me when Users in the Root OU exceeds threshold of 2
Users with No Department
Severity: Minor
Description: Users that are missing a Department in their profile
Trigger: Alert me when Users with No Department exceeds threshold of 1
Users with No Manager
Severity: Minor
Description: Users that are missing a Manager in their profile
Trigger: Alert me when Users with No Manager exceeds threshold of 1
Users with No Title
Severity: Critical
Description: Users that are missing a title in their profile
Trigger: Alert me when Users with No Title exceeds threshold of 2
Users: Email Forwarded to Gmail
Severity: Critical
Description: User is forwarding their mail to a gmail.com address
Trigger: Alert me when Users: Email Forwarded to Gmail exceeds threshold of 1
Users: Email Forwarded to Outlook
Severity: Critical
Description: User is forwarding their email to an outlook.com email address
Trigger: Alert me when Users: Email Forwarded to Outlook exceeds threshold of 1
Users: Email Forwarded to Yahoo
Severity: Critical
Description: User is forwarding their email to a yahoo.com address
Trigger: Alert me when Users: Email Forwarded to Yahoo exceeds threshold of 1
Users: Email Forwarding Enabled
Severity: Critical
Description: User is forwarding their email
Trigger: Alert me when Users: Email Forwarding Enabled exceeds threshold of 1