Google Alerts in BetterCloud

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Alerts in BetterCloud can be enabled and customized for your domain, to help keep you apprised of security concerns and monitor important settings. Alerts can also be used to trigger Workflows, allowing you to dynamically manage security concerns, redundancies, and routine admin tasks across your organization.

The following is a list of alerts currently available in BetterCloud from the Google Connector.   

 

Empty Groups

Severity: Critical

Description: Google Groups with no membership

Trigger: Alert me when Empty Groups exceeds threshold of 1

 

Files & Folders Shared Externally

Severity: Critical

Description: Files and Folders that are explicitly shared with external recipients

Trigger: Alert me when Files & Folders Shared Externally exceeds threshold of 0

*Please note: this alert is not currently available in the Workflow Builder.  
*Please note: The ability to manage Google Drive files and folders in BetterCloud is currently only available to customers taking part in our Limited Preview program. While this alert will be visible for all customers, it will not trigger for those not included in this Limited Preview. If you'd like to receive early access to this functionality, please fill out this form

 

Files & Folders Shared Publicly

Severity: Critical

Description: Files and Folders that are publicly accessible

Trigger: Alert me when Files & Folders Shared Publicly exceeds threshold of 0

*Please note: this alert is not currently available in the Workflow Builder.  
*Please note: The ability to manage Google Drive files and folders in BetterCloud is currently only available to customers taking part in our Limited Preview program. While this alert will be visible for all customers, it will not trigger for those not included in this Limited Preview. If you'd like to receive early access to this functionality, please fill out this form

 

Files & Folders with Public Sharing Links

Severity: Critical

Description: Files and Folders that have had public sharing links added

Trigger: Alert me when Files & Folders with Public Sharing Links exceeds threshold of 0

*Please note: this alert is not currently available in the Workflow Builder.  
*Please note: The ability to manage Google Drive files and folders in BetterCloud is currently only available to customers taking part in our Limited Preview program. While this alert will be visible for all customers, it will not trigger for those not included in this Limited Preview. If you'd like to receive early access to this functionality, please fill out this form.

 

Groups: Allow External Members

Severity: Major

Description: Group's permission settings allow external members to join

Trigger: Alert me when Groups: Allow External Members exceeds threshold of 0 

 

Groups: Anyone Can Join

Severity: Major

Description: Group's membership settings are set to "Anyone can join"

Trigger: Alert me when Groups: Anyone Can Join exceeds threshold of 1

 

Groups: Anyone Can Post

Severity: Major

Description: Group's membership settings are set to "Anyone can post"

Trigger: Alert me when Groups: Anyone Can Post exceeds threshold of 0

 

Groups: Anyone Can View

Severity: Major

Description: Group's membership settings are set to "Anyone can view"

Trigger: Alert me when Groups: Anyone Can View exceeds threshold of 0

 

Super Administrator Added

Severity: Critical

Description: Users that have had super administrator permissions added

Trigger: Alert me when Super Administrator Added exceeds threshold of 2

 

Super Administrator Count Exceeds Threshold

Severity: Critical

Description: The number of Google super administrators has exceeded the threshold set

Trigger: Alert me when Super Administrator Count Exceeds Threshold exceeds threshold of 8

 

Super Administrator Removed

Severity: Major

Description: Users that have had their super administrator permissions removed

Trigger: Alert me when Super Administrator Removed exceeds threshold of 1

 

Suspended User Count Exceeds Threshold

Severity: Critical

Description: the number of users currently suspended has exceeded the threshold set

Trigger: Alert me when Suspended User Count Exceeds Threshold exceeds threshold of 1

 

Users in the Root OU

Severity: Critical

Description: Users that have not been placed in a specific OU

Trigger: Alert me when Users in the Root OU exceeds threshold of 2

 

Users with No Department

Severity: Minor

Description: Users that are missing a Department in their profile

Trigger: Alert me when Users with No Department exceeds threshold of 1

 

Users with No Manager

Severity: Minor

Description: Users that are missing a Manager in their profile

Trigger: Alert me when Users with No Manager exceeds threshold of 1

 

Users with No Title

Severity: Critical 

Description: Users that are missing a title in their profile

Trigger: Alert me when Users with No Title exceeds threshold of 2

 

Users: Email Forwarded to Gmail

Severity: Critical

Description: User is forwarding their mail to a gmail.com address

Trigger: Alert me when Users: Email Forwarded to Gmail exceeds threshold of 1

 

Users: Email Forwarded to Outlook

Severity: Critical

Description: User is forwarding their email to an outlook.com email address

Trigger: Alert me when Users: Email Forwarded to Outlook exceeds threshold of 1

 

Users: Email Forwarded to Yahoo

Severity: Critical 

Description: User is forwarding their email to a yahoo.com address

Trigger: Alert me when Users: Email Forwarded to Yahoo exceeds threshold of 1

 

Users: Email Forwarding Enabled

Severity: Critical

Description: User is forwarding their email

Trigger: Alert me when Users: Email Forwarding Enabled exceeds threshold of 1

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