Group Settings API Changes

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6/3 Update

The group settings changes are now live. Reports and exports in g.bettercloud.com will not display the correct settings until a Directory sync has run. You can run a Directory sync manually, wait for the scheduled sync to run, or chat into Support for us to run one for you. The new settings in app.bettercloud.com have already synced in.

General Information

This article explains all upcoming changes to Google's Group Settings API and the impact in both g.bettercloud.com and app.bettercloud.com

Google is making some changes to their Group Settings API and we will need to make updates to accommodate them. You can find more information on their blog post.

IMPORTANT: Google is giving admins the ability to enable these updates on different schedules.

1. Alpha testing: Google is offering sign ups to be part of the alpha test beginning on April 8, 2019.

2. Rapid release: May 6, 2019

3. Scheduled Release: June 3, 2019

We will be releasing our updates on June 3, 2019 when it is generally available for all domains. We suggest that you change your release type to "Scheduled release" if you would like full parity between Google and BetterCloud for the settings that are changing. If you already signed up for the alpha, we suggest that you reach out to Google and let them know that you would not like to migrate over. Please see below for an explanation of what is changing and the impact if you chose to update before June 3, 2019.

How can I view my release type?

In the Admin Console navigate to Company > Profile. You can view the release type under "New User Features". We strongly suggest that you change this to "Scheduled release" to ensure full parity between BetterCloud and Google.

What is changing?

Show in the Group Directory

"Show in the group Directory" will be changing to "Who can discover the group". The old setting had true/false values but the new possible values are:

  • Members
  • Domain
  • Anyone

This property will control who can view the group at groups.google.com

If you decide to migrate before our change is out:

  • If "Who can discover the group" is set to "Members", you will see "false" for "Show in the Group Directory" in BetterCloud
  • If "Who can discover the group" is set to any other value, you will see "true" for "Show in the Group Directory" in BetterCloud 
  • Setting "true" for "Show in the Group Directory" in BetterCloud will update "Who can discover the group" to "Domain"
  • Setting "false" for "Show in the Group Directory" in BetterCloud will update "Who can discover the group" to "Members"

Who Can Invite

"Who can invite" will change to "Who can moderate members". No values will change but this property will control all member moderation controls including invite, add, ban, and others.

If you decide to migrate before our change is out:

  • Updating "Who can invite" will only succeed if the new value is more restrictive than the current value in "Who can moderate members"

Who Can Add (app.bettercloud.com only)

"Who can add" will change to "Who can moderate members". No values will change but this property will control all member moderation controls including invite, add, ban, and others.

If you decide to migrate before our change is out:

  • Updating "Who can add" will only succeed if the new value is more restrictive than the current value in "Who can moderate members"

What is getting removed?

  • Maximum message size
  • Allow Google to contact administrator of the group
  • Use a fixed width font to display messages

If you decide to migrate before our change is out:

  • Updating any of these values will be ignored

Additional Settings

There are additional settings displayed in app.bettercloud.com that are read-only on the group details page. Google will be combining and removing some of these settings as well. More information can be found in their help center article.

Please open up a ticket by emailing support@bettercloud.com if you have any questions.

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