Contents
This article provides an overview of the available events (WHEN), conditions (IF), and actions (THEN) that you'll find in Workflows for the Google Integration.
Events
Alerts
Groups: Allow External Members
Group's permission settings allow external members to join
Groups: Anyone Can Join
Group's membership settings are set to "Anyone can join"
Groups: Anyone Can Post
Group's membership settings are set to "Anyone can post"
Groups: Anyone Can View
Group's membership settings are set to "Anyone can view"
Super Administrator Added
Users that have had super administrator permissions added
Super Administrator Count Exceeds Threshold
The number of Google super administrators has exceeded the threshold set
Super Administrator Removed
Users that have had their super administrator permissions removed
Suspended User Count Exceeds Threshold
the number of users currently suspended has exceeded the threshold set
Users in the Root OU
Users that have not been placed in a specific OU
Users with No Department
Users that are missing a Department in their profile
Users with No Manager
Users that are missing a Manager in their profile
Users with No Title
Users that are missing a title in their profile
Users: Email Forwarded to Gmail
User is forwarding their mail to a gmail.com address
Users: Email Forwarded to Outlook
User is forwarding their email to an outlook.com email address
Users: Email Forwarded to Yahoo
User is forwarding their email to a yahoo.com address
Users: Email Forwarding Enabled
User is forwarding their email
Users: New Email Added to Forwarding List
User has added a new email address to the forwarding list, which could start receiving all of the user's emails once verified
User Two-Step Verification Enrollment Status Changed
Users that have a change in their Two-Step Verification Enrollment Status
User Two-Step Verification Enforcement Status Changed
Users that have a change in their Two-Step Verification Enforcement Status
User’s Department Changes
Users that have their department changed in G Suite
Successful User Login*
Successful user login to Google
Failed SAML Login*
Failed login from a 3rd Party Application to Google
Failed User Login*
User failed to login to Google
Files Shared Publicly†
Files that are publicly accessible
Folders Shared Publicly†
Folders that are publicly accessible
Files Shared Externally†
Files that are explicitly shared with external recipients
Folders Shared Externally†
Folders that are explicitly shared with external recipients
Files with Public Sharing Links†
Files that have had public sharing links added
Folder with Public Sharing Links†
Folders that have had public sharing links added
Files Shared with Domain with Link†
Files that have been shared with the domain with a link
Files Shared with Domain†
Files that have been shared with the domain
File Deleted†*
Deleted Drive files
File Created†*
Files created in Drive
Folder Created†*
Folders created in Drive
Folder Deleted†*
Folders deleted from Drive
Sensitive Data Scanned†*
Sensitive data found in a file
*Please Note: The Activity-based Alerts marked with an asterisk require at least one condition in order to be activated. They are also only available on our Pro and Enterprise plans. Drive-related Alerts, marked with a dagger (†) symbol, are only available for customers managing their Drive files in app.bettercloud.com. If you are currently managing your Drive files in g.bettercloud.com, these Alerts will not display. For more information, please contact your Customer Success Manager or email success@bettercloud.com.
Groups
New Group
This event triggers a workflow when a new Google Group account is created. Add conditions to define this event further.
User Added to Group
This event triggers a workflow when any user is added to any group. Add conditions to define this event further.
*Please note: this event will not be automatically triggered by group members added in the groups.google.com Console, as Google does not consider these to be admin actions. In case these changes are made there, BetterCloud will run a daily sync to pick them up from the Admin Console and trigger your Workflow.
User Removed from Group
This event triggers a workflow when any user is removed from any group. Add conditions to define this event further.
*Please note: this event will not be automatically triggered by group members removed in the groups.google.com Console, as Google does not consider these to be admin actions. In case these changes are made there, BetterCloud will run a daily sync to pick them up from the Admin Console and trigger your workflow.
Org Units
User Moved to Root Org Unit
This event triggers a workflow when any user is removed from any Org Unit. Add conditions to define this event further.
User's Org Unit Changes
This event triggers a workflow when any user is added or removed from any org unit. Add conditions to define this event further.
*Please note: any changes to an org unit itself - such as title, description, or settings, as well as creating a new org unit - should be made prior to using this org unit in a triggering event. BetterCloud will run a daily sync to pick up these changes.
Users
New User
This event triggers a workflow when a new Google user is created. This event will also trigger when users are created outside of Google (i.e. Active Directory) and synced into the domain. Add conditions to define this event further.
User is Suspended
This event triggers a workflow when any user is suspended. Add conditions to define this event further.
User's Manager Changes
This event triggers a workflow when any user's manager changes. Add conditions to define this event further.
User's Title Changes
This event triggers a workflow when any user's title is changed. Add conditions to define this event further.
Conditions
Group
This condition scopes group-related workflow events by Google group.
Org Unit
This condition scopes events by org unit name.
Org Unit was
This condition is only compatible with User's Org Unit Membership Changes. It scopes events by the user's old Org Unit name.
User
This condition scopes events by user name or user email.
User is Active/Suspended
User's Cost Center
User's Department
User's Manager
User's Primary Domain
This condition scopes events by the user's primary G Suite domain
User's Title is
User's City
User's Region
User's Country
User's Postal Code
User's Building ID
Actions
With some exceptions, all actions can be taken manually from the "Actions" dropdown menu in the upper right corner of the BetterCloud screen, if applicable, or added to a Workflow as a THEN action for automation. For a full list of the currently available Google actions, please see our actions library.