Google Events, Conditions, and Actions in Workflows

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This article provides an overview of the available events (WHEN), conditions (IF), and actions (THEN) that you'll find in Workflows for the Google Integration.

Events

Alerts

Groups: Allow External Members

Group's permission settings allow external members to join

Groups: Anyone Can Join

Group's membership settings are set to "Anyone can join"

Groups: Anyone Can Post

Group's membership settings are set to "Anyone can post"

Groups: Anyone Can View

Group's membership settings are set to "Anyone can view"

Super Administrator Added

Users that have had super administrator permissions added

Super Administrator Count Exceeds Threshold

The number of Google super administrators has exceeded the threshold set

Super Administrator Removed

Users that have had their super administrator permissions removed

Suspended User Count Exceeds Threshold

the number of users currently suspended has exceeded the threshold set

Users in the Root OU

Users that have not been placed in a specific OU

Users with No Department

Users that are missing a Department in their profile

Users with No Manager

Users that are missing a Manager in their profile

Users with No Title

Users that are missing a title in their profile

Users: Email Forwarded to Gmail

User is forwarding their mail to a gmail.com address

Users: Email Forwarded to Outlook

User is forwarding their email to an outlook.com email address

Users: Email Forwarded to Yahoo

User is forwarding their email to a yahoo.com address

Users: Email Forwarding Enabled

User is forwarding their email 

Users: New Email Added to Forwarding List

User has added a new email address to the forwarding list, which could start receiving all of the user's emails once verified

User Two-Step Verification Enrollment Status Changed

Users that have a change in their Two-Step Verification Enrollment Status

User Two-Step Verification Enforcement Status Changed

Users that have a change in their Two-Step Verification Enforcement Status

User’s Department Changes

Users that have their department changed in G Suite

Successful User Login*

Successful user login to Google

Failed SAML Login*

Failed login from a 3rd Party Application to Google

Failed User Login*

User failed to login to Google

Files Shared Publicly†

Files that are publicly accessible

Folders Shared Publicly†

Folders that are publicly accessible

Files Shared Externally†

Files that are explicitly shared with external recipients

Folders Shared Externally†

Folders that are explicitly shared with external recipients

Files with Public Sharing Links†

Files that have had public sharing links added

Folder with Public Sharing Links†

Folders that have had public sharing links added

Files Shared with Domain with Link†

Files that have been shared with the domain with a link

Files Shared with Domain†

Files that have been shared with the domain

File Deleted†*

Deleted Drive files

File Created†*

Files created in Drive

Folder Created†*

Folders created in Drive

Folder Deleted†*

Folders deleted from Drive

Sensitive Data Scanned†*

Sensitive data found in a file

*Please Note: The Activity-based Alerts marked with an asterisk require at least one condition in order to be activated. They are also only available on our Pro and Enterprise plans. Drive-related Alerts, marked with a dagger (†) symbol, are only available for customer on our Drive limited preview. For more information, please contact your Customer Success Manager or email success@bettercloud.com.

Groups

New Group

This event triggers a workflow when a new Google Group account is created. Add conditions to define this event further.

User Added to Group

This event triggers a workflow when any user is added to any group. Add conditions to define this event further.

*Please note: this event will not be automatically triggered by group members added in the groups.google.com Console, as Google does not consider these to be admin actions. In case these changes are made there, BetterCloud will run a daily sync to pick them up from the Admin Console and trigger your Workflow.

User Removed from Group

This event triggers a workflow when any user is removed from any group. Add conditions to define this event further.

*Please note: this event will not be automatically triggered by group members removed in the groups.google.com Console, as Google does not consider these to be admin actions. In case these changes are made there, BetterCloud will run a daily sync to pick them up from the Admin Console and trigger your workflow.

Org Units

User Moved to Root Org Unit

This event triggers a workflow when any user is removed from any Org Unit. Add conditions to define this event further.

User's Org Unit Changes

This event triggers a workflow when any user is added or removed from any org unit. Add conditions to define this event further.

*Please note: any changes to an org unit itself - such as title, description, or settings, as well as creating a new org unit - should be made prior to using this org unit in a triggering event. BetterCloud will run a daily sync to pick up these changes.

Users

New User

This event triggers a workflow when a new Google user is created. This event will also trigger when users are created outside of Google (i.e. Active Directory) and synced into the domain. Add conditions to define this event further.

User is Suspended

This event triggers a workflow when any user is suspended. Add conditions to define this event further.

User's Manager Changes

This event triggers a workflow when any user's manager changes. Add conditions to define this event further.

User's Title Changes

This event triggers a workflow when any user's title is changed. Add conditions to define this event further.

Conditions

Group

This condition scopes group-related workflow events by Google group.

Org Unit

This condition scopes events by org unit name.

Org Unit was

This condition is only compatible with User's Org Unit Membership Changes. It scopes events by the user's old Org Unit name.

User

This condition scopes events by user name or user email.

User is Active/Suspended

This condition scopes events by user's status in Google.

User's Cost Center

This condition scopes events by the user's cost center in Google.

User's Department

This condition scopes events by a user's department.

User's Manager

This condition scopes events by a user's manager. 

User's Primary Domain

This condition scopes events by the user's primary domain in Google.

User's Title is

This condition scopes events by a user's title.  

Actions 

With some exceptions, all actions can be taken manually from the "Actions" dropdown menu in the upper right corner of the BetterCloud screen, if applicable, or added to a Workflow as a THEN action for automation. For a full list of the currently available Google actions, please see our actions library.

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