Office 365 Events, Conditions and Actions in Workflows

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This article provides an overview of the available events (WHEN), conditions (IF), and actions (THEN) that you'll find in Workflows, from the Office 365 Connector in BetterCloud.

Events

Alerts

The following Alerts can be used as Workflow events:

Disabled User Count Exceeds Threshold

Description: The number of users currently disabled has exceeded the threshold set

Global Administrator Added

Description: A global admin was added

Global Administrator Count Exceeds Threshold

Description: The number of Office 365 global administrators has exceeded the threshold set

Global Administrator Removed

Description: A global admin was removed

New User

Description: This event triggers a workflow when any new Office 365 user is created. Add conditions to define this event further.

Users without Assigned Licenses

Description: Users who do not have an Office 365 License assigned.

External User Added to Group

Description: Users added to a group from outside of the domain

User Added to Group

Description: Users added to any group in Office 365

 

Triggers

The following are standalone WHEN triggers for Workflows that do not require an associated Alert to be configured and activated. Add IF conditions to scope these triggers further.

User is Disabled

Description: This event triggers a workflow when any Office 365 user is disabled. Add conditions to define this event further.

User's Department Changes

Description: This event triggers a workflow when any user's department is changed.

User's Title Changes

Description: This event triggers a workflow when any user's title is changed.

 

Conditions

User’s Department

Description: This condition scopes events by a user's department.

User’s Title

Description: This condition scopes workflow events by a user's title.

In order to scope Workflow triggers that are based on Alerts, you can add conditions directly to custom Alerts you configure from the Alerts grid.

Actions

All actions can be taken manually from the "Actions" dropdown menu in the upper right corner of the BetterCloud screen, if applicable, or added to a Workflow as a THEN action for automation. For a full list of the currently available Office 365 actions, please see our actions library.

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