Office 365 Events, Conditions and Actions in Workflows

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This article provides an overview of the available events (WHEN), conditions (IF), and actions (THEN) that you'll find in Workflows, from the Office 365 integration in BetterCloud.

Events

Alerts

The following Alerts can be used as Workflow events:

Disabled User Count Exceeds Threshold

The number of users currently disabled has exceeded the threshold set

Global Administrator Added

A global admin was added 

Global Administrator Count Exceeds Threshold

The number of Office 365 global administrators has exceeded the threshold set

Global Administrator Removed

A global admin was removed 

New User

This event triggers a workflow when any new Office 365 user is created. Add conditions to define this event further.

Users without Assigned Licenses

Users who do not have an Office 365 License assigned. 

SharePoint Files Shared with Public Link

Files that have had public sharing links added.

SharePoint Folders Shared with Public Link

Folders that have had public sharing links added.

SharePoint Files Shared Externally

Files that are explicitly shared with external recipients.

SharePoint Folders Shared Externally

Folders that are explicitly shared with external recipients.

OneDrive Files Shared with Public Link

Files that have had public sharing links added.

OneDrive Folders Shared with Public Link

Folders that have had public sharing links added.

OneDrive Files Shared Externally

Files that are explicitly shared with external recipients.

OneDrive Folders Shared Externally

Files that have had public sharing links added.

 

Triggers

The following are standalone WHEN triggers for Workflows that do not require an associated Alert to be configured and activated. Add IF conditions to scope these triggers further.

User is Disabled

This event triggers a workflow when any Office 365 user is disabled. Add conditions to define this event further. 

User's Department Changes

This event triggers a workflow when any user's department is changed. 

User's Title Changes

This event triggers a workflow when any user's title is changed. 

External User Added to Group

This event triggers a workflow when any external user is added to any group in Office 365.

User Added to Group

This event triggers a workflow when any user is added to any group in Office 365.

 

Conditions

User’s Department

This condition scopes events by a user's department.

User’s Title

This condition scopes workflow events by a user's title.

License Type

This condition scopes events by a user's license type.

Group

This condition scopes events by the name of a group.

User’s Manager

This condition scopes events by the name of a user's manager.

User’s Office Location

This condition scopes events by a user's office location.

Admin Type

This condition scopes events by user's admin type.

Guest User

This condition scopes events by guest users.

User Email

This condition scopes events by a user's email.

Group Type

This condition scopes events by a group’s type.

In order to scope Workflow triggers that are based on Alerts, you can add conditions directly to custom Alerts you configure from the Alerts grid.

Actions

All actions can be taken manually from the "Actions" dropdown menu in the upper right corner of the BetterCloud screen, if applicable, or added to a Workflow as a THEN action for automation. For a full list of the currently available Office 365 actions, please see our actions library.

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